JOB ROLE

Offices Management Assistant

The Company

Volt Europe is an award winning Recruitment & Staffing Company.  We provide world-class contract and permanent recruitment and managed service programmes.  Volt Europe is the European operating arm of Volt Information Sciences Inc - one of the world's largest and longest established recruitment companies.

The Role

The role is to ensure the smooth running of the office and to provide administrative support to the whole Belgium Team. Specific tasks included in this role include:

• Reception
  • Greet visitors
  • Redirect incoming calls
  • Liaise with courier services
• Office Management
  • Organise meetings & events
  • Draft written communications i.e. memos
  • Book flights, accommodation
• Administration
  • Act as point of contact for all day-to-day facility issues and external suppliers
  • Manage incoming and outgoing mail,
  • Manage invoicing discrepancies
  • Handle office supplies, equipment and office maintenance

The Skills

• Fluent in English, Dutch and/or French
• IT-literate - ideally familiar with basic computer and printer setup
• Excellent organisational skills (ability to multi-task & prioritise)
• Excellent communication & interpersonal skills
• Sense of humour and a positive mindset- dynamic personality
• Service-minded